--- title: AI Chat Data and Data Retention Policy description: AI Chat Data and Data Retention Policy --- [Skip to content](https://docs.getleadline.com/ai-chat-data-and-data-retention-policy#main-content) [![2024-leadline-logo-WEB\_Leadline Horizontal - White](https://docs.getleadline.com/hs-fs/hubfs/Brand/Logos/2024-leadline-logo-WEB_Leadline%20Horizontal%20-%20White.png?width=150&height=21&name=2024-leadline-logo-WEB_Leadline%20Horizontal%20-%20White.png)](https://docs.getleadline.com/) - [Start Here](https://docs.getleadline.com/getting-started) - [Guides](https://docs.getleadline.com/how-to-guides) - [FAQ](https://docs.getleadline.com/faq) - [Resources](https://docs.getleadline.com/resources) Open main navigation Close main navigation - [Start Here](https://docs.getleadline.com/getting-started) - [Guides](https://docs.getleadline.com/how-to-guides) - [FAQ](https://docs.getleadline.com/faq) - [Resources](https://docs.getleadline.com/resources) - [Submit a Ticket](https://docs.getleadline.com/help) [Submit a Ticket](https://docs.getleadline.com/help) How can we help? - There are no suggestions because the search field is empty. 1. [Knowledge Hub](https://docs.getleadline.com/) 2. [Policies](https://docs.getleadline.com/policies) 3. [Rover AI](https://docs.getleadline.com/policies#rover-ai) October 13, 2026 # AI Chat Data and Data Retention Policy ## This article covers Leadline's AI chat features available to our users, including Rover, Leadline's AI assistant. ### How long do you store my data? Rover is connected to third-party LLM providers (via OpenRouter) and Tavily for retrieval/search functionality and product knowledge RAG. Rover allows users to select which underlying LLM they want to use during a session (for example, Claude Opus 5, GPT-6 Astra, or other available models). Because of this, your inputs and outputs are processed and retained both by Leadline and by the LLM provider you select. Each connected provider has its own terms of service policy and data retention policy, and your use of Rover means you are subject to those policies in addition to Leadline's own policy described below. Leadline's policy is layered on top of — and does not replace or shorten — the retention practices of the connected provider you choose. If you switch models during a single session, different portions of that same conversation may be sent to and processed by more than one LLM provider, each under its own usage and retention terms. Links to each connected provider's terms of use policies are available below: - `Cerebras`: [https://www.cerebras.ai/terms-of-service](https://www.cerebras.ai/terms-of-service) - `Morph`: [https://www.morphllm.com/privacy/tos](https://www.morphllm.com/privacy/tos) - `StepFun`: [https://platform.stepfun.ai/docs/en/agreement/userservice](https://platform.stepfun.ai/docs/en/agreement/userservice) - `Deepgram`: [https://deepgram.com/terms](https://deepgram.com/terms) - `Voyage AI by MongoDB`: [https://www.voyageai.com/tos](https://www.voyageai.com/tos) - `Black Forest Labs`: [https://bfl.ai/legal/terms-of-service](https://bfl.ai/legal/terms-of-service) - `Moonshot AI`: [https://platform.moonshot.ai/docs/agreement/modeluse](https://platform.moonshot.ai/docs/agreement/modeluse) - `Stealth`: [https://openrouter.ai/terms/stealth](https://openrouter.ai/terms/stealth) - `Reka AI`: [https://reka.ai/legal/terms-of-use](https://reka.ai/legal/terms-of-use) - `SambaNova`: [https://sambanova.ai/terms-and-conditions](https://sambanova.ai/terms-and-conditions) - `MiniMax`: [https://www.minimax.io/platform/protocol/terms-of-service](https://www.minimax.io/platform/protocol/terms-of-service) - `Z.ai`: [https://chat.z.ai/legal-agreement/terms-of-service](https://chat.z.ai/legal-agreement/terms-of-service) - `io.net`: [https://io.net/terms](https://io.net/terms) - `Claude Platform on AWS`: [https://www.anthropic.com/legal/commercial-terms](https://www.anthropic.com/legal/commercial-terms) - `Ionstream`: [https://ionstream.ai/terms-and-conditions/](https://ionstream.ai/terms-and-conditions/) - `Cohere`: [https://cohere.com/terms-of-use](https://cohere.com/terms-of-use) - `Baseten`: [https://www.baseten.co/terms-and-conditions](https://www.baseten.co/terms-and-conditions) - `Groq`: [https://groq.com/terms-of-use/](https://groq.com/terms-of-use/) - `Modal`: [https://modal.com/legal/terms](https://modal.com/legal/terms) - `DeepSeek`: [https://chat.deepseek.com/downloads/DeepSeek%20Terms%20of%20Use.html](https://chat.deepseek.com/downloads/DeepSeek%20Terms%20of%20Use.html) - `Crusoe`: [https://legal.crusoe.ai/open-router#managed-inference-tos-open-router](https://legal.crusoe.ai/open-router#managed-inference-tos-open-router) - `Darkbloom`: [https://www.darkbloom.dev/terms.html](https://www.darkbloom.dev/terms.html) - `Mancer`: [https://mancer.tech/terms](https://mancer.tech/terms) - `NextBit`: [https://www.nextbit256.com/docs/terms-of-service](https://www.nextbit256.com/docs/terms-of-service) - `SpaceXAI`: [https://x.ai/legal/terms-of-service-enterprise](https://x.ai/legal/terms-of-service-enterprise) - `Sail Research`: [https://www.sailresearch.com/terms](https://www.sailresearch.com/terms) - `Tencent Cloud`: [https://www.tencentcloud.com/en/document/product/301/78869](https://www.tencentcloud.com/en/document/product/301/78869) - `DeepInfra`: [https://deepinfra.com/terms](https://deepinfra.com/terms) - `MARA`: [https://www.mara.com/mara-legals/ai-policies#cloud-toc](https://www.mara.com/mara-legals/ai-policies#cloud-toc) - `Perceptron`: [https://www.perceptron.inc/terms-of-use](https://www.perceptron.inc/terms-of-use) - `Sourceful`: [https://www.sourceful.com/legal/spring-terms-of-use](https://www.sourceful.com/legal/spring-terms-of-use) - `Fish Audio`: [https://fish.audio/terms](https://fish.audio/terms) - `Azure`: [https://www.microsoft.com/en-us/legal/terms-of-use?oneroute=true](https://www.microsoft.com/en-us/legal/terms-of-use?oneroute=true) - `Krea`: [https://www.krea.ai/terms](https://www.krea.ai/terms) - `Cloudflare`: [https://www.cloudflare.com/service-specific-terms-developer-platform/#developer-platform-terms](https://www.cloudflare.com/service-specific-terms-developer-platform/#developer-platform-terms) - `Nebius Token Factory`: [https://docs.nebius.com/legal/studio/terms-of-use/](https://docs.nebius.com/legal/studio/terms-of-use/) - `AionLabs`: [https://www.aionlabs.ai/terms/](https://www.aionlabs.ai/terms/) - `Liquid`: [https://www.liquid.ai/terms-conditions](https://www.liquid.ai/terms-conditions) - `Decart`: [https://cogito.decart.ai/legal/terms](https://cogito.decart.ai/legal/terms) - `Meta`: [https://ai.developer.meta.com/legal/terms-of-service](https://ai.developer.meta.com/legal/terms-of-service) - `Phala`: [https://redpill.ai/terms](https://redpill.ai/terms) - `Seed`: [https://docs.byteplus.com/en/docs/legal/docs-terms-of-service](https://docs.byteplus.com/en/docs/legal/docs-terms-of-service) - `CoreWeave`: [https://docs.coreweave.com/policies/terms-of-service](https://docs.coreweave.com/policies/terms-of-service) - `SiliconFlow`: [https://docs.siliconflow.com/en/legals/terms-of-service](https://docs.siliconflow.com/en/legals/terms-of-service) - `DekaLLM`: [https://docs.cloudeka.ai/service-portal-ai/end-user-license-agreement](https://docs.cloudeka.ai/service-portal-ai/end-user-license-agreement) - `Poolside`: [http://poolside.ai/legal](http://poolside.ai/legal) - `ModelRun [by Modular]`: [https://www.modular.com/legal/terms](https://www.modular.com/legal/terms) - `Anthropic`: [https://www.anthropic.com/legal/commercial-terms](https://www.anthropic.com/legal/commercial-terms) - `Baidu Qianfan`: [https://intl.cloud.baidu.com/en/doc/Agreements/s/bmesahnjh-intl-en](https://intl.cloud.baidu.com/en/doc/Agreements/s/bmesahnjh-intl-en) - `AtlasCloud`: [https://www.atlascloud.ai/privacy](https://www.atlascloud.ai/privacy) - `Together`: [https://www.together.ai/terms-of-service](https://www.together.ai/terms-of-service) - `Runway`: [https://runwayml.com/terms-of-use](https://runwayml.com/terms-of-use) - `Nex AGI`: [https://api.nex-agi.cn/privacy-policy](https://api.nex-agi.cn/privacy-policy) - `DigitalOcean`: [https://www.digitalocean.com/legal/terms-of-service-agreement](https://www.digitalocean.com/legal/terms-of-service-agreement) - `Thinking Machines`: [https://thinkingmachines.ai/legal/tml-free-research-api-tier-terms-of-service.pdf](https://thinkingmachines.ai/legal/tml-free-research-api-tier-terms-of-service.pdf) - `Chutes`: [https://chutes.ai/tos](https://chutes.ai/tos) - `Inceptron`: [https://www.inceptron.io/termsofservice](https://www.inceptron.io/termsofservice) - `Upstage`: [https://www.upstage.ai/terms-of-service](https://www.upstage.ai/terms-of-service) - `Google Vertex`: [https://cloud.google.com/terms/](https://cloud.google.com/terms/) - `Xiaomi`: [https://platform.xiaomimimo.com/#/docs/terms/user-agreement](https://platform.xiaomimimo.com/#/docs/terms/user-agreement) - `Google AI Studio`: [https://cloud.google.com/terms/](https://cloud.google.com/terms/) - `Parasail`: [https://parasail.io/legal/terms-of-service](https://parasail.io/legal/terms-of-service) - `OpenInference`: [https://www.openinference.ai/terms](https://www.openinference.ai/terms) - `NVIDIA`: [https://assets.ngc.nvidia.com/products/api-catalog/legal/NVIDIA%20API%20Trial%20Terms%20of%20Service.pdf](https://assets.ngc.nvidia.com/products/api-catalog/legal/NVIDIA%20API%20Trial%20Terms%20of%20Service.pdf) - `Relace`: [https://www.relace.ai/terms-of-use](https://www.relace.ai/terms-of-use) - `OpenAI`: [https://openai.com/policies/row-terms-of-use/](https://openai.com/policies/row-terms-of-use/) - `inference.net`: [https://inference.net/terms-of-service](https://inference.net/terms-of-service) - `Alibaba Cloud Int.`: [https://www.alibabacloud.com/help/en/legal/latest/alibaba-cloud-international-website-product-terms-of-service-v-3-8-0](https://www.alibabacloud.com/help/en/legal/latest/alibaba-cloud-international-website-product-terms-of-service-v-3-8-0) - `Amazon Bedrock`: [https://aws.amazon.com/service-terms/](https://aws.amazon.com/service-terms/) - `NEAR AI`: [https://near.ai/terms-of-service](https://near.ai/terms-of-service) - `StreamLake`: [https://www.streamlake.ai/document/DOC/mgkchnd89grpt1961fw](https://www.streamlake.ai/document/DOC/mgkchnd89grpt1961fw) - `Venice`: [https://venice.ai/legal/tos](https://venice.ai/legal/tos) - `Sakana`: [https://console.sakana.ai/terms-of-service](https://console.sakana.ai/terms-of-service) - `Inception`: [https://www.inceptionlabs.ai/terms](https://www.inceptionlabs.ai/terms) - `Friendli`: [https://friendli.ai/terms-of-service](https://friendli.ai/terms-of-service) - `AkashML`: [https://akashml.com/terms](https://akashml.com/terms) - `HeyGen`: [https://www.heygen.com/terms](https://www.heygen.com/terms) - `Perplexity`: [https://www.perplexity.ai/hub/legal/perplexity-api-terms-of-service](https://www.perplexity.ai/hub/legal/perplexity-api-terms-of-service) - `Wafer`: [https://www.wafer.ai/terms](https://www.wafer.ai/terms) - `Fireworks`: [https://fireworks.ai/terms-of-service](https://fireworks.ai/terms-of-service) - `GMICloud`: [https://www.gmicloud.ai/terms-and-conditions](https://www.gmicloud.ai/terms-and-conditions) - `Mistral`: [https://mistral.ai/terms/#terms-of-use](https://mistral.ai/terms/#terms-of-use) - `NovitaAI`: [https://novita.ai/legal/terms-of-service](https://novita.ai/legal/terms-of-service) - `Tavily`: [https://www.tavily.com/terms](https://www.tavily.com/terms)   ### Standard Retention Timeframe For Leadline users, we automatically delete AI chat inputs and outputs from Leadline's database servers after 180 days since the last message of a thread was sent or when the user is deleted from the database entirely. - When you use a feature with longer retention under your control (e.g. saved reports or exports) - When you and we have agreed otherwise (e.g. a custom data retention agreement) - If we need to retain them for longer to enforce our Usage Policy - In compliance with the law This 180-day window applies only to Leadline's own systems. It does not affect how long a connected LLM provider retains the same conversation once it has been sent to them — see "Connected AI Providers" above. If you use Leadline features that allow you to save and continue conversations with Rover, we retain your chats in the product to provide you with a consistent product experience. You control your conversations and can delete your chats anytime from your dashboard. When you delete a conversation it's: - Removed from your chat history immediately - Deleted from Leadline's back-end storage systems within 180 days Deleting a conversation from your Leadline interface removes it from Leadline's systems but does not automatically delete it from any connected LLM provider's systems; that remains subject to the provider's own policy.   ### Usage Policy Violations If your chat is flagged as violating a usage policy, it is subject to the retention and enforcement terms of whichever system flagged it: Leadline's own policy if flagged by Leadline, or the connected LLM provider's own policy if flagged by that provider. **A violation of any of the foregoing is grounds for termination of your right to use or access Leadline, as stated in our** [Terms of Use](https://www.getleadline.com/terms)**.** ### Feedback Data Where you have provided feedback to us (e.g. by submitting feedback through our thumbs up/down button or sent bug reports), we retain data associated with that submission for up to 1 year or longer if required for compliance purposes. In all cases, we may retain your chats or sessions as required by law or as necessary to combat violations of our Usage Policy. If permitted in your contract with us, we may anonymize your data for research or statistical purposes, in which case we may retain this information for longer.   For more information about our privacy practices, please see our [Privacy Policy](https://getleadline.com/company/privacy/) and [Terms of Use](https://getleadline.com/company/terms/) - [Getting Started](https://docs.getleadline.com/getting-started) - [How-to Guides](https://docs.getleadline.com/how-to-guides#main-content) - [Pre-screening candidates](https://docs.getleadline.com/how-to-guides#pre-screening-candidates) - [Leadline's ATS integrations](https://docs.getleadline.com/how-to-guides#leadlines-ats-integrations) - [Job posting & promotion](https://docs.getleadline.com/how-to-guides#job-posting-promotion) - [Creating & posting jobs](https://docs.getleadline.com/how-to-guides#creating-posting-jobs) - [Users & Security](https://docs.getleadline.com/how-to-guides#users-security) - [FAQ](https://docs.getleadline.com/faq#main-content) - [SMS Messaging](https://docs.getleadline.com/faq#sms-messaging) - [Release Notes](https://docs.getleadline.com/release-notes) - [Resources](https://docs.getleadline.com/resources#main-content) - [Law Enforcement](https://docs.getleadline.com/resources#law-enforcement) - [Education](https://docs.getleadline.com/resources#education) - [Hospitality](https://docs.getleadline.com/resources#hospitality) - [Referral Program](https://docs.getleadline.com/referral-program) - [Submit a ticket](https://docs.getleadline.com/submit-a-ticket) - [Explainer Guides](https://docs.getleadline.com/explainer-guides) - [Leadline Academy](https://docs.getleadline.com/leadline-academy) - [Policies](https://docs.getleadline.com/policies#main-content) - [Rover AI](https://docs.getleadline.com/policies#rover-ai) - [Rover Beta Program](https://docs.getleadline.com/rover-beta-program#main-content) - [Join our Rover AI Agent Beta Program](https://docs.getleadline.com/rover-beta-program#join-our-rover-ai-agent-beta-program) - [Welcome to the Beta Program](https://docs.getleadline.com/rover-beta-program#welcome-to-the-beta-program) [![2024-leadline-logo-WEB\_Leadline Horizontal - White](https://docs.getleadline.com/hs-fs/hubfs/Brand/Logos/2024-leadline-logo-WEB_Leadline%20Horizontal%20-%20White.png?width=150&height=21&name=2024-leadline-logo-WEB_Leadline%20Horizontal%20-%20White.png "2024-leadline-logo-WEB_Leadline Horizontal - White")](https://docs.getleadline.com/) 990 1st Avenue S, Suite 200, Naples, FL 34102 Copyright © 2025, Leadline, Inc.